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Still forwarding invoices to your accountant by hand every month?

Download the attachment, rename it, retype the amount, send it on. I’ll build a system that does it for you: from email and from KSeF, Poland’s national e-invoicing system, straight to your accounting office or software.

Book a call→

On a free call we’ll look at where your invoices come from and where they need to go.

01 The cost

What it’s costing you today

One invoice takes three minutes. A hundred invoices take a full workday every month.

  • 1Digging through the inbox
    The invoice came in a thread from two weeks ago. Or it never came at all.
  • 2The end-of-month scramble
    Your accountant is waiting while you gather attachments into one email.
  • 3Two sources
    Some invoices are in KSeF, some are PDFs. It’s easy to miss one, or send it twice.
02 Example, illustrative numbers

Before → After

Before

120 expense invoices a month. Someone downloads, renames and forwards each one. About 6 hours a month, plus a few emails from the accountant about what’s missing.

After

Invoices reach the accounting office on their own, the day they arrive. What’s left is 40 minutes of checking a dozen or so fields flagged as uncertain.

03 Reading

Exactly what I read

Every field gets a confidence score. The certain ones go through; the uncertain ones wait for you.

  • Seller and tax ID (NIP) Checked against the official VAT taxpayer registry. Confident
  • Invoice number and date From the PDF, or straight from KSeF. Confident
  • Net, VAT and gross amounts I check that the totals add up. Confident
  • Due date and bank account The account is compared with this seller’s previous invoices. Confident
  • Expense category By your rules, e.g. fuel, office, subcontractors. Confident
  • Duplicate? The same invoice came by email and through KSeF. Needs a check
04 Steps

How it works

  1. Step 1

    Collect

    The invoices@ inbox and KSeF are checked every few minutes. An invoice from KSeF doesn’t need reading.

  2. Step 2

    Read

    I pull the fields from the PDF and compare them with what’s already in the system.

  3. Step 3

    Label

    Category, file name, monthly folder. Uncertain fields go on a short list for you.

  4. Step 4

    Hand off

    To your accounting office or straight into your bookkeeping software. A summary once a week.

05 Tools

What I connect it to

06 Next

See also

07 Pricing

How billing works

  • A fixed price after the planAfter our call I write up the scope and give you one price. It only changes if you change the scope.
  • Two paymentsHalf to start, half on handoff. Bigger projects are billed in stages from the plan.
  • IncludedFixes until handoff, EU hosting, and the code and data are yours once it’s delivered.

One inbox and one destination is less work; several companies, KSeF and custom categories, more. I give you the number after we talk.

Several companies or your own categories? Tell me what changes and I’ll price it before we start. Book a call→

08 Straight talk

When it’s not worth it

  • 1You get a handful of invoices a month.
  • 2Your bookkeeping software already pulls invoices from KSeF, and that’s enough for you.
  • 3Your accounting office has its own portal where you upload files, and it works.

Your accountant has a portal, but you still send files by hand? Let’s talk about it. Book a call→

09 FAQ

Questions

What about KSeF? Doesn’t that solve it?

It solves part of it. Foreign invoices, receipts and some expenses still arrive by email. I bring both sources together.

Who can see my invoices?

Only you, your accounting office and the system. Servers in the EU, and the data belongs to you.

What if it misreads something?

That’s why uncertain fields wait for you. Nothing uncertain moves on by itself.

My accountant wants files, not an integration.

Then I send labeled files to a folder or to the office’s email.

How long does it take?

A first preview in a week, the whole thing usually in 2–4 weeks. The plan has the date.

10 Call

Let’s talk

Pick a time. Have one invoice from your email handy and the name of your bookkeeping software; we’ll sort out the rest on the call.

Pick a day

Time zone: Europe/Warsaw